Privacy Policy

Last updated: March, 2026

• This Privacy Policy explains how CITDI 2026 (“we”, “us”, “our”) collects, uses, shares, and protects personal data when you visit our website, submit a paper, register, attend (virtual or on-site), or interact with our services (the “Services”).
• Because this is an international conference, we follow internationally recognized privacy principles and, where applicable, legal frameworks such as the GDPR (EU/UK), CCPA/CPRA, and similar laws in other jurisdictions.
• 1) Data Controller / Responsible Entity
• ➜ Organization: Academic Society for Applied Research
• ➜ Address: Quito, Ecuador.
• ➜ Email: info@asar-research.org
• 2) Scope
• This policy applies to data processed through our conference services, including the website, contact forms, paper submission and peer review, registration and payment, virtual platforms, and on-site participation.
• 3) Personal Data We Collect
• ➜ Identity & contact data: name, affiliation, email, phone (if provided), country, address (if needed for invoicing).
• ➜ Submission data: authors, title, abstract, manuscript files, camera-ready files, and review-related information.
• ➜ Registration data: registration category, attendance mode, invoice details, eligibility information (if applicable).
• ➜ Payment data: transaction references and payment status (we do not store full card details when handled by processors).
• ➜ Technical data: IP address, browser/device information, and usage logs (via cookies or similar technologies).
• ➜ Event media: photos/video/audio recordings during sessions and activities, where announced.
• 4) Sensitive Data
• We do not intentionally request sensitive personal data (e.g., health, biometrics, political opinions). Please avoid including sensitive data in papers. If you voluntarily provide it, it will be processed only as necessary for the intended purpose.
• 5) How We Use Your Data
• ➜ To manage submissions, peer review, acceptance decisions, and proceedings publication.
• ➜ To process registrations, provide access to sessions, and issue invoices/receipts.
• ➜ To communicate important updates (schedule, access links, instructions, policy changes).
• ➜ To provide support and respond to your questions.
• ➜ To maintain security, prevent fraud, and protect our website and systems.
• ➜ To comply with legal obligations (accounting, tax, record-keeping).
• 6) Legal Bases (International)
• ➜ Contract: processing needed to deliver registration, participation, and submission services.
• ➜ Legitimate interests: conference operations, improving services, ensuring security.
• ➜ Consent: when required (e.g., optional cookies, marketing emails, certain recordings).
• ➜ Legal obligation: accounting and compliance requirements.
• 7) Cookies & Analytics
• ➜ We may use essential cookies for functionality and optional analytics cookies to understand website usage.
• ➜ You can control cookies through your browser settings and, where available, our cookie preferences tool.
• 8) Sharing of Data
• ➜ We may share data with service providers that help us run the conference (submission systems, registration platforms, hosting, email tools).
• ➜ Payments are processed by third parties (e.g., PayPal, card processors, banks). We do not sell your personal data.
• ➜ We may disclose data if required by law or to protect rights, safety, and security.
• 9) International Transfers
• Your data may be processed in countries other than your own due to international participation and service providers. Where required, we use appropriate safeguards and contractual protections.
• 10) Data Retention
• ➜ We keep data only as long as necessary for conference operations and legal obligations.
• ➜ Proceedings and academic records may be retained longer as part of the scholarly record.
• ➜ Accounting and invoices are retained according to applicable financial regulations.
• 11) Security
• We apply reasonable administrative, technical, and organizational measures to protect personal data. However, no online service can guarantee absolute security.
• 12) Your Rights
• ➜ Depending on your jurisdiction, you may request access, correction, deletion, restriction, objection, or portability of your data.
• ➜ To request changes or exercise rights, contact: info@asar-research.org
• 13) Children’s Privacy
• Our services are not directed to children under 16 (or the minimum age required by local law). We do not knowingly collect data from children.
• 14) Photos / Recordings
• The conference may include photos, video, or audio recordings for documentation and dissemination (website, reports, or communication materials), where announced. When required, we will provide notice and obtain consent.
• 15) Third-Party Links
• Our website may include links or embedded tools from third parties. We are not responsible for their privacy practices. Please review their policies.
• 16) Changes to This Policy
• We may update this policy from time to time. The “Last updated” date will reflect changes.
• 17) Contact
• info@asar-research.org